Meeting room booking enquiry form

Four of our libraries offer meeting rooms for hire on a one-off or regular basis at competitive rates.

Before you fill in this booking enquiry form, please read our meeting rooms guide for information about the venues, prices, insurance and music licences. Meeting rooms are available for hire on an hourly basis during Monday to Saturday.

Please use a separate form for each new booking enquiry.

After we receive the form, we will phone you within five working days to confirm your booking and let you know the cost. If the room is not available on the day you asked for, we will offer you a different day.

To find out about how we use your data for the meeting room booking enquiry, please read our privacy notice.

* means information is required

Booking details

Rooms are not available on Sundays

For example 2 days or 2.5 days

Use 24 hour clock, for example 13:00

Use 24 hour clock, for example 17:00

Room requirements

About you

Booking agreement

  • I will make sure my organisation has Public Liability Insurance with an indemnity limit of £5 million, or buy Hirer's Liability Insurance from East Sussex County Council.
  • I will make sure that I am familiar with the building procedures before my meeting begins. This may include:
    • tour of the building
    • health and safety arrangements such as fire exits, fire doors, alarm points, evacuation meeting point, wheelchair refuges
    • building security and fob procedures
    • technology such as laptops, interactive screen, speaker system, hearing loops.
  • I will make sure my organisation has the relevant music licence if required.