Privacy notice - Theatre in Education Research: Pupil Survey
Overview
This privacy notice covers a research project being led by East Sussex County Council and the University of Brighton. The research will evaluate Personal Social Health and Economic (PSHE) education activities in secondary schools which aim to prevent and reduce future illegal drug use. The activities being evaluated include school lessons and a theatre performance at school, which together are called ‘Theatre in Education’.
Pupils in secondary schools will be invited to take part in two surveys, some weeks apart, that ask about their views on Theatre in Education and drug prevention education in school. The surveys will also cover questions about pupils’ own health, along with knowledge, attitudes, behaviours and opinions about drug use among young people. The survey will be managed by the Brighton and Sussex Medical School (BSMS). BSMS is a partnership between the University of Sussex and the University of Brighton.
The information we collect is anonymous which means that individuals cannot be identified. Some of this anonymous information will be shared with Unity Insights, a health research company, to help with data analysis for the evaluation.
Taking part in this research is voluntary and you can withdraw (decide not to take part) at any time, even if you have already started being involved.
As well as asking pupils taking part if they want to complete the survey, we will ask parents whether they object to their child taking part. This will give parents a chance to ask that their child is withdrawn from the research.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
In order to carry out the evaluation, the survey will ask your age and gender.
The special category personal data we will collect is information concerning health.
All of this data will be anonymous, so will not be identifiable to any individual.
How will your information be used?
Your information will only be used to support research in the public interest which aims to improve outcomes for young people now and in the future. We will use your information to help us find out more about the ways young people learn about:
- the impacts of drugs and illegal substances
- how to manage peer pressure in relation to illegal substances
- health promoting behaviours that could improve resilience and prevent future illegal drug use.
The University of Brighton will collect information from an initial survey and a follow-up survey, which you may complete some weeks later. The survey will be managed by the Brighton and Sussex Medical School. The university will use the information you provide about your preferred hobby, colour and number to link the responses from the first and second surveys (if you complete both). Once the information from both surveys has been linked, a unique identifier will be created. The data is anonymous, which means that individuals cannot be identified.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
Public task is the legal basis that applies for the processing of personal data for this research project.
The Health and Social Care Act 2012 (Section 12) includes a duty for local councils to take appropriate steps to improve the health of the people who live in their areas. These steps may include:
- providing information and advice
- providing services or facilities designed to promote healthy living (whether by helping individuals to address behaviour that is detrimental to health or in any other way).
The research project will help the council to take steps to improve information, advice and services delivered now and in the future.
How long will your information be kept for?
The project ends on 31 December 2025. Data will be kept after the project ends as follows:
- University of Brighton will keep information for ten years.
- Brighton and Sussex Medical School will hold your information only for the purpose of collection and transfer, and will delete it in May 2025.
- East Sussex County Council will keep information for six years.
- Unity Insights will keep information for five years.
Sharing your information
Your information in the surveys will be collected via secure software managed by the Brighton and Sussex Medical School and then transferred securely to the research team at the University of Brighton. They will not share any personal data with the council or other organisations. Anonymous information will be shared with members of the research team at East Sussex County Council so that the aims of the research can be met.
Any sharing of personal data is always done:
- on a case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Use of third party organisations
East Sussex County Council may share your information with trusted external organisations to process your data on our behalf.
We are working with a health research company called Unity Insights, and will share some anonymous data with them to help with analysis.
Your information will only be shared more widely as part of anonymous statistics and anonymous descriptions of the research findings.
Any organisation commissioned by the Council will be under contractual obligation to comply with data protection legislation.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
David Bishop
Health Improvement Principal
Public Health
East Sussex County Council
County Hall
St Anne’s Crescent
Lewes
BN7 1UE
Email: public.health@eastsussex.gov.uk
or
Jörg Huber
Professor of Health Sciences
School of Education, Sport and Health Sciences
University of Brighton
Falmer, Westlain
Brighton
BN1 9PH
Email: j.huber@brighton.ac.uk
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)