This privacy notice covers information gathered when we process your Freedom of Information Act 2000 (FOI), Environmental Information Regulations 2004 (EIR) and Re-use of Public Sector Information Regulations 2015 (RPSI) requests.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used
appropriately in line with data protection legislation, will be stored securely and will not be processed unless
the requirements for fair and lawful processing can be met.
What information is being used?
We will process your name and contact details, for example, email address, telephone number or postal address.
How will your information be used?
We will use your full name to process your request and then your contact details to contact you about your Freedom of Information (FOI), Environmental Information Regulations (EIR), or Re-use of Public Sector Information Regulations (RPSI) requests.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report
on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
The Freedom of Information Act requires us to have a full name and an address to respond to. Therefore, we require your name and contact details.
Even though we can take your EIR request verbally, we will require your name and contact details in order to respond to your request.
The RPSI requires you to state your name and an address for correspondence.
How long will your information be kept for?
We will keep your name, contact details, and details of your request for 3 years from the closure of the case.
Sharing your information
We will not share your information with anyone outside of East Sussex County Council.
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to
the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud.
We may also share this information with other bodies that inspect and manage public funds.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.