This privacy notice covers East Sussex County Council meeting its statutory duties under section 36 to 41 of the Counter-Terrorism and Security Act 2015 to provide support for people vulnerable to being drawn into any form of terrorism.
The East Sussex Channel Panel is a multi-agency partnership led by East Sussex Council. The Channel programme focuses on providing support at an early stage to people residing in East Sussex who are identified as being vulnerable to being drawn into terrorism. The Channel protects vulnerable people by:
- identifying individuals at risk
- assessing the nature and extent of that risk
- developing the most appropriate support plan for the individuals concerned
East Sussex County Council takes data protection seriously. Please be assured that your information will be used
appropriately in line with data protection legislation, will be stored securely and will not be processed unless
the requirements for fair and lawful processing can be met.
What information is being used?
In the course of delivering our responsibilities under the Channel programme, we collect the following personal information about you, either when you provide it to us or from another member of the East Sussex Channel Panel:
- date of birth
- contact details
- relevant family member and associate details
- first language
- criminal records and conviction data
We also collect the following special category personal data:
- relevant medical information (if applicable)
- religious beliefs (if applicable)
- relevant social care information
How will your information be used?
We use your personal information to provide tailored support at an early stage to you, with the aim of preventing you from being drawn into terrorism.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report
on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
The lawful basis on which we collect and use your personal data is that ‘processing is necessary for the completion of tasks carried out in the public interest.’
As we may collect and use your special categories of personal data (medical information and religious beliefs) and also details about criminal records and convictions, if relevant, the lawful basis on which we collect and use your personal data is that ‘processing is necessary for reasons of substantial public interest’ namely for preventing and detecting unlawful acts.
How long will your information be kept for?
If you no longer need to receive support from the East Sussex Channel programme, your records will be closed and retained on our systems for 8 years following completion of the 12-month review.
Sharing your information
Information can only be shared for the purpose of reducing the risk of people living in East Sussex being drawn into violent extremism. Partner agencies to the Channel Panel will share information specifically for Prevent purposes only, subject to a case-by-case assessment.
As part of the Channel process, personal information is shared securely and only where strictly necessary. Relevant information will be sought from other agencies as appropriate to inform our assessment. Where there is a need this will be discussed at a multi-agency panel to consider whether intervention support should be offered.
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to
the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud.
We may also share this information with other bodies that inspect and manage public funds.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.