Privacy notice - Ukrainian refugees - email updates
Overview
This privacy notice covers East Sussex County Council email news sent to Ukrainian citizens who have been matched with sponsors in East Sussex through the Homes for Ukraine scheme.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
Email addresses provided to us by the Department for Housing, Levelling Up and Communities.
How will your information be used?
We will only use this information to email you relevant updates about services and community organisations which may be helpful to you when you arrive in East Sussex.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
We need to use your email address to send you updates as part of a task carried out in the public interest, namely helping integration of Ukrainian guests into local communities.
We are using the following lawful basis under UK GDPR to process personal data:
Article 6(1)(e) of the UK GDPR – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.
You will be able to unsubscribe from further updates at any time by replying ‘unsubscribe.’
How long will your information be kept for?
We will retain your data in line with the arrangements set out in the privacy notice for the Government’s Homes for Ukraine scheme:
Homes for Ukraine visa sponsorship scheme: privacy notice - GOV.UK.
Sharing your information
Your data will only be used by East Sussex County Council for the purposes of keeping you up to date with information about arrangements for helping Ukrainian guests settle in East Sussex.
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Email: Communications Team
Communications Team
East Sussex County Council
County Hall, St Anne’s Crescent
Lewes
BN7 1UE
East Sussex
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)