Privacy notice - Traffic Regulation Orders (TROs) consultations
Overview
This Privacy notice covers the collection of personal data for the purposes of consultation on Traffic Regulation Orders (TRO) proposed within East Sussex. We invite comments from residents, businesses and other stakeholders on proposed changes.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
In order to complete consultations, we will ask for:
- your name
- address
- date of birth
- telephone number
- email address
- whether you consider yourself to have a disability
How will your information be used?
We will collect your name and address to identify any duplicate responses to the consultation. This will ensure a fair and democratic consultation that most accurately reflects the opinions of residents, businesses and other stakeholders. This information will not be used in any reporting, it will only inform accurate data collection.
Information on whether you consider yourself to have a disability is collected and reported on to identify the potential need for disabled parking facilities within the area.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
Processing is necessary for the performance of a task undertaken as part of the Council’s official authority.
Processing is necessary for compliance with the Road Traffic Act 1984. The processing of data is necessary to achieve accurate and informed results. The minimum amount of data is collected and used only for this purpose.
How long will your information be kept for?
Your personal data is kept for six months following the close of the consultation. Data will then be held in an anonymised format for six years in line with the Council’s Retention Policy.
Sharing your information
We will not share your information with anyone outside of East Sussex County Council unless they are an approved contractor who was charged to provide the service on behalf of the Council to you.
Any sharing of personal data is always done:
- on a case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Should you have any further queries on the uses of your information, please speak directly to our service:
Email: Customer Services and Information Governance
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)