Privacy notice - Supported lodgings enquiry form
This privacy notice covers individuals who make an enquiry about becoming a supported lodgings provider for East Sussex County Council.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
In order to process your enquiry, we will collect your name, contact details, date of birth and gender. If you have existing records on the East Sussex County Council Social Care database, we will access this for the purposes of processing your enquiry.
How will your information be used?
We hold your information so that we can process your enquiry and consider your application to be a Supported Lodgings Provider with East Sussex County Council.
We need to do this because we have statutory duties to safeguard children.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
Usually, we collect and hold your information to enable us to comply with a legal obligation or because we are acting in the public interest or exercising our official authority.
Supported Lodgings forms part of the Fostering Service and therefore, Regulation 26 and schedule 3 of the Fostering Regulations 2011 states what information we must obtain to carry out an assessment. We have a duty, under section 11 of the Children Act 2004 to safeguard and promote the welfare of children and young people. We therefore have to collect and process personal data to enable us to comply.
If we are enquiring about becoming a Supported Lodgings Provider with East Sussex County Council, it will be necessary for us to process your data for this purpose.
If we decide we need your consent to process your data we will contact you separately about this.
How long will your information be kept for?
The information you give through our online enquiry form will be stored on our East Sussex County Council Social Care database.
If you are approved as a East Sussex County Council Supported Lodgings Provider, your records will be stored for 75 years. If your application is closed or you withdraw from the process, your records will be stored for 10 years.
These retention periods are agreed of part of our Children’s Services Retention Policy and after these times, your records will be deleted.
Sharing your information
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Supported Lodgings Department
87–89 London Road
Email: Supported Lodgings Department
Phone: 01424 726155,
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)