Privacy notice - School admissions and transport
This privacy notice covers the allocation of school places and the provision of free school transport.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
East Sussex County Council collects the following information in order to allocate school places and to assess any entitlement to transport services:
- child’s name
- child’s date of birth
- child’s home address
- details of school-aged brothers or sisters
- if the child is ‘Looked after’ or ‘Previously looked after’
- if the child has an EHCP
- parent’s name
- parent’s address
- parent’s contact details
How will your information be used?
It will be used to enable East Sussex County Council to administer school admissions policies to ensure children are correctly allocated school places in accordance with our statutory duties.
To allow the Council to assess school transport eligibility in line with statutory duties and council policy to the benefit of pupils.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
The purpose of providing the information allows the allocation of school places to individual children in response to parent or carers’ applications.
How long will your information be kept for?
The information provided as part of the school application process will be retained for 7 years from the start of the school year to which the application is made.
Sharing your information
Information will only be shared with those involved in the application process or to provide transport services.
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Use of third party organisations
East Sussex County Council may share your information with trusted external organisations to process your data on our behalf.
It is necessary to share information with schools that are an admission authority in their own right and neighbouring local authorities.
Any organisation commissioned by the Council will be under contractual obligation to comply with data protection legislation.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Admissions and Transport team
Phone: 0300 330 9472
Email: Admissions and Transport team
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)