Privacy notice - Research Governance - application for approval
Overview
This privacy notice covers information provided as part of an application for Research Governance approval.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
When applying for Research Governance approval we ask for your:
- name and contact details including address, email and telephone number
- the name, job title and organisation of all researchers
- information about your professional experience
- proof of DBS checks if relevant
How will your information be used?
We will use your information to review your application for research governance approval.
The purpose of the approval is to ensure that quality research is carried out and protects the residents and staff of East Sussex County Council.
We will use your contact details to contact you with any questions on the application and to confirm approval.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
Data provided on your application form and supporting documents will be stored for a maximum of one year.
What is the legal basis for processing your information?
By providing the data required on the application form and supporting documents you give consent for us to use this data to process your application and you confirm that you have permission from fellow researchers to share their data.
How long will your information be kept for?
Data provided on your application form and supporting documents will be stored for a maximum of one year.
Sharing your information
Any sharing of personal data is always done:
- on a case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Email: Research Governance.
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)
