Privacy notice - East Sussex Registration
How long your information will be kept
Registration information is retained indefinitely as required by law. The following retention timelines apply to the data we hold about you:
| Information type | Retention period |
|---|---|
| Information entered into registers of births, deaths, stillbirths, marriages and civil partnership | Indefinite |
| Copy certificate applications | 2 years |
| Registrar General’s Authorities For registration of deaths after 12 months | 2 years |
| Declarations made by applicants for certificates for disposal (no liability to register) | 5 years |
| Notice of intent to marry or form a civil partnership | 5 years |
| Forms of consent to marriage of minors | 1 year |
| Caveats against the grant of a superintendent registrar’s certificate or certificate and licence or Registrar General’s licence for marriage | 2 years |
| Notifications of and Registrar General’s licences for marriage, Notifications of the issue of the Registrar General’s licence for marriage and Registrar General’s licences for marriage | 2 years |
| Requisitions to persons liable to register who have failed to do so | 1 year |
| Routine correspondence relating to appointment and conduct of officers | 2 years |
| Routine correspondence relating to registration of births, marriages and deaths, correction of errors, birth re-registrations not made (Forms LA1 and GRO 185) and copy documents, issue of certificates under certain Acts of Parliament irregular burials | 3 years |
| Routine correspondence relating to false information given to registration officers, falsification and forgery of certificates of birth, marriage or death; marriage of foreigners and persons divorced abroad | 3 years |
| Formal objection against the issue of the civil partnership schedule | 2 years |
| Change of name deeds | Indefinite |
| Home Office citizenship ceremony documentation | 5 years |
| Information relating to the booking of ceremonies and registration appointments | 2 years |
| Information relating to complaints or objections to marriage venue licenses | 3 years |
| Name and email address of customers subscribed to the Ceremonies Newsletter | Until unsubscribed |
| Photos required for marriage/civil partnership notice | 7 days after the ceremony date |
At the end of the retention period personal data is destroyed as confidential waste and deleted from our systems.