Privacy notice - Planning and Environment Service - Minerals and Waste Policy Preparation
This privacy notice covers the preparation of minerals and waste planning policies and associated policies (for example, statement of community involvement) under the Town and Country Planning Act 1990 and associated legislation.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
In order to provide the service, we hold public consultations on policy documents and evidence as they are being prepared. If you wish to respond to any of these consultations we normally require your name, address, organisation (if applicable), and your comments. If you indicate that you wish to be notified about future consultations via email, we will also require your email address.
Anonymous comments may be accepted on some consultations, but not all. This will be detailed in the consultation documentation.
How will your information be used?
Information submitted will be used in the preparation of planning policy for the consultation to which you are responding.
You may make additional submissions at any time prior to the close of consultation. You may withdraw your comments any time prior to the publication of the summary document.
A summary of your comments and your full comments will normally be published after the consultation closes, but this sometimes takes a while to be published. We will redact telephone numbers, email address and signatures if they appear on your submission; please notify us if they have not been redacted. Once the summary document has been published it is in the public domain and we are unable to remove the comments in it.
The preparation of planning policy documents often involves several related consultations and if you respond to one consultation on a plan, we may inform you about future consultations about that plan. From time to time we will ask to let us know if you wish to continue to receive notifications.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
The preparation of mineral and waste planning policies by minerals and waste planning authorities is a public task under the EU General Data Protection Regulation (2016/679). We are required to undertake public consultations during the preparation of planning policy. In order to ensure a transparent process, we publish any comments submitted as part of the consultation along with the name and address supplied. Submissions without name or address can be submitted, but these may be given less or no weight when future policy is being prepared. The Council may decline to receive submission containing content deemed to be offensive.
How long will your information be kept for?
Your comments, as part of the public record, may be held permanently by East Sussex County Council.
Sharing your information
We work jointly with the South Downs National Park Authority and Brighton & Hove City Council on the preparation of minerals and waste policy. Your comments will be shared with them.
Following particular consultations, known as Regulation 19 consultations, we will share your details with the Planning Inspectorate. If this is the case, it will be detailed in the consultation documents.
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Planning and Environment Service
Department of Communities, Economy & Transport
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)