Privacy notice - MARAC Representative Survey
Overview
This Privacy notice covers consultation activity undertaken by MARAC with MARAC partners, both internal and external to ESCC
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
The consultation work will not require the participants to provide any personally identifiable data and we ask participants not to provide anything that could be identifiable to any individual via this activity. However, any information that is personally identifiable will be anonymised at the earliest point and this information will not be used.
How will your information be used?
We will be seeking MARAC partner's views on the MARAC process for quality assurance and service improvement. The quality assurance process takes place every two years.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
It is necessary for us to undertake this work as it aligns with Local Government Act 1999 Section 3 where local authorities have a general duty to undertake continuous improvement in how we exercise our functions and work with those who have an interest in how the authority carries out our functions.
How long will your information be kept for?
We will keep the information in line with the ESCC Retention Schedule classes CN which can be found here Corporate Records Retention and Disposal Schedule | East Sussex County Council.
Sharing your information
The information provided will be summarised and anonymised where necessary before it is shared with the MARAC partners and steering group which oversees the assurance process.
Any sharing of personal data is always done:
- on a case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Email: Public Health
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)