Privacy notice - Domestic Abuse Multi Agency Risk Assessment Conference (MARAC) and the case management system: Oasis
This privacy notice covers high risk domestic abuse victims, alleged perpetrators and any children in the family referred to the Multi Agency Risk Assessment Conference for Domestic Abuse (MARAC).
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
The Domestic Abuse MARAC requires the processing of personal data for the purpose of informing safety planning and risk management for high-risk domestic abuse victims.
We may collect personal data or special category data.
The type of personal information collected from you is as follows:
- contact details; including name, address, email address, telephone number and so on
- date of birth
- proof of identity
- national identifiers such as NI numbers
- information about your family
- social and personal circumstances
- employment details (when you apply for jobs)
- location service
- housing information relating your Council tenancy
- visual images, personal appearance and behaviour
- licenses or permits held
- business activities
Special Category Data
- physical or mental health details
- racial or ethnic origin
- gender and sexual orientation
- political opinions and affiliation
- offences (including alleged offences)
- criminal proceedings, outcomes and sentences
How will your information be used?
The purpose of sharing personal data is to inform safety planning and risk management for high-risk domestic abuse victims, associated children (safeguard children) and any other family members at risk from the alleged perpetrator. This information may also be used to review decision-making and quality assurance processes including review of cases.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
Data is processed as a consequence of a statutory obligation to do so (see below), for the performance of a task carried out in the public interest and in some cases in the vital interests of data subjects.
We may collect and process data because of one of the following pieces of legislation:
- The Human Rights Act 2000
- Crime and Disorder Act 1998
- The Housing Act 2004
- The Children Act 1989 & 2005
- Domestic Violence, Crime and Victim Act 2004.
- The Equality Act 2010
- Domestic Abuse Act 2021
How long will your information be kept for?
We will hold your data for 8 years from when contact was last made.
Sharing your information
Information is shared with partners for the purposes of delivering organisational obligations with regard to safety planning and risk management for high-risk domestic abuse victims.
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Use of third party organisations
East Sussex County Council may share your information with trusted external organisations to process your data on our behalf.
Personal data is shared with external organisations in order to understand the risks and effectively safety plan and to review decision-making.
Any organisation commissioned by the Council will be under contractual obligation to comply with data protection legislation.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Safer Communities - Joint Domestic, Sexual Violence and Abuse and Violence against Women and Girls (VAWG) Unit Brighton & Hove and East Sussex
Email: MARAC ESBH
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)