Privacy notice - Homes for Ukraine scheme
This Privacy notice covers data collected for the purposes of delivering support to the Homes for Ukraine scheme.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
In order to undertake suitability checks, we will use data provided to us by the Department for Levelling Up, Housing and Communities (DLUHC), including your name, address and contact details. And we will collect from you, the name, date of birth and email address for every member of your household aged 16 or over.
We may also process your special category data, for example, criminal offence data.
How will your information be used?
Data received will be used to conduct suitability checks including:
- pre-arrival and post-arrival checks
- accommodation checks
- address validation checks
- Disclosure and Barring Service (DBS) checks
- any other checks required to assess sponsor suitability.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
The Council will process data under the following legal bases:
- UK GDPR Article 6 1(e) - processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority
Where checks require the processing of special category data:
- UK GDPR Article 9 2 (g) processing is necessary for reasons of substantial public interest (DPA 2018 Sch 1 Part 2 18 - safeguarding of children and of individuals at risk)
How long will your information be kept for?
Personal data collected by us and data provided to us by DLUHC will be kept for as long as is required to complete suitability checks and will then be securely deleted.
Sharing your information
Information will be shared with our internal departments, including:
- Adult Social Care
- Children's Services
Information will also be shared with:
- District and Borough Councils in East Sussex
- Department for Levelling Up, Housing and Communities
- Disclosure and Barring Service
- East Sussex Fire & Rescue Service
- Home Office
- Any other agencies as required for, and compatible with, the purpose described in this privacy notice
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Customer Services Team
East Sussex County Council
St Anne’s Crescent
Lewes BN7 1UE
Phone: 01273 482913
Email: Customer Services Team
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)