Privacy notice - Health needs assessment: older people’s mental health
Overview
This privacy notice covers the collection of personal data for the purpose of conducting a Health Needs Assessment for older people’s mental health.
A Health Needs Assessment is a systematic approach to understanding the health and health care needs of a given population or sub-group in an area. It involves a range of data collection methods to describe the health and wellbeing of a population; including unmet needs and inequalities in health and access to services; and is used to inform effective use of resources to improve outcomes (e.g. as part of commissioning/planning services).
Anonymous data will be processed from a survey of the general public, to understand; where they are likely to seek help; ease of access to information about available services; what services they are aware of and which they have accessed.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
The survey will not require the participants to provide any personally identifiable data and we ask participants not to provide anything that could be identifiable to any individual via this activity. However, any information that is personally identifiable will be anonymised at the earliest point and this information will not be used.
Participants will be invited to share equality monitoring information, including age, sex, gender, ethnicity, sexual orientation, religion or belief and disabilities. Supplying this information is voluntary.
Participants are invited to share their name, address and contact details if they wish to take part in a prize draw. These details will be destroyed as soon as the prize draw is complete.
How will your information be used?
The Public Health team will analyse the results which will then form part of the overall needs assessment report.
The survey will not require the participants to provide any personally identifiable data and we ask participants not to provide anything that could be identifiable to any individual via this activity. However, any information that is personally identifiable will be anonymised at the earliest point and this information will not be used.
Participants are invited to share their name, address and contact details if they wish to take part in a prize draw. Personal details provided for the prize draw will kept until the vouchers have been posted.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
Our lawful basis for processing this information is within tasks carried out in the public interest and comes from the Local Government and Public Involvement in Health Act 2007 which states that local authorities are responsible for joint strategic needs assessments for people in their area. The survey and needs assessment contributes to the East Sussex JSNA. We are also working within our responsibilities under the Equality Act 2010.
How long will your information be kept for?
We will retain the data for two years from the end of the survey. Please see retention schedule for more information.
Sharing your information
The information you provide will be shared within the published needs assessment. This will be entirely anonymous data. No personal data will be included.
Personal details provided for the prize draw will not be shared with anyone outside the Consultation and Public Health teams.
Any sharing of personal data is always done:
- on a case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Ben Brown, Consultant in Public Health
Email: ben.brown@eastsussex.gov.uk
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)