Privacy notice – Your involvement with the Employability and Skills team

Overview

How we use your information, the reasons for doing so, and also what rights you have in connection with the information we hold about you.

We may hold information about you as part of your participation in the Enterprise Adviser Network, in your role as an Enterprise Adviser, Industry Champion, Headteacher/Principal, Careers Lead or provider of services to schools or colleges. The Careers and Enterprise Company are joint data controllers and you can read their privacy notice here. If you are an Enterprise Advisor, please also see your matched school’s privacy notice, as they may retain information on adults going in to work with children on their single central record for safeguarding reasons.

East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.

What information is being used?

If we are working with you to better support employability and skills in your role as an Enterprise Adviser, Industry Champion, member of the Skills East Sussex Board or sector task groups, school or college employee, or as a provider of services to schools or colleges, then we may collect your name, address, job title, membership of professional body, telephone number, email address, and photographs of participation in events as part of your role. We will also process your date of birth, DBS reference number and issue date. If you are an Enterprise Advisor will also process your qualifications.

We may also collect or process your special category data, such as health or access needs, in order to better meet your needs for attendance at meetings and training.

How will your information be used?

We hold your information so that we can provide services that you need and to keep in touch with you. We also use it to maintain records of participation in activities as part of your role. We need to do this either because we have statutory duties to fulfil, or to ensure the safeguarding of young people.

We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.

Our staff are trained to handle your information correctly and protect your confidentiality and privacy.

Your information is not processed outside of the European Economic Area.

How long will your information be kept for?

The Employability and Skills team will hold your information for the duration of your membership in the above groups. Your contact details are kept on a secure electronic filing system accessible by the members of the Employability and Skills team. We will store and use your photographs for 2 years after your consent has been provided.

Sharing your information

We will not routinely disclose any information about you without your express permission. However, there are circumstances where we must or can share information about you owing to a legal or statutory obligation.

We sometimes disclose non-identifiable information about dietary and access needs. We may share your email address with the relevant school so that you can be contacted and develop a working relationship.

Any sharing of personal data is always done:

  • on case-by-case basis
  • using the minimum personal data necessary
  • with the appropriate security controls in place
  • in line with legislation.

Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.

We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.

Use of third party organisations

East Sussex County Council may share your information with trusted external organisations to process your data on our behalf.

Some of the organisations we may share your information with include the Department for Education, the Careers and Enterprise Company, schools or colleges and relevant organisations such as the National Careers Service. We may also share your name, business and details of things you have achieved in your role with the press for publicity purposes.

If you are an Enterprise Adviser, for the benefit of the network, we also share with other Enterprise Advisers, your name, Company and sector, contact details, and skills and strengths as provided by you on your contact information sheet.

Any organisation commissioned by the Council will be under contractual obligation to comply with data protection legislation.

Your rights

Under data protection legislation, you have the right:

  • to be informed why, where and how we use your information
  • to ask for access to your information
  • to ask for your information to be corrected if it is inaccurate or incomplete
  • to ask for your information to be deleted or removed where there is no need for us to continue processing it
  • to ask us to restrict the use of your information
  • to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
  • to object to how your information is used
  • to challenge any decisions made without human intervention (automated decision making)

Please visit data subject rights for further details.

How to find out more or complain

Should you have any further queries on the uses of your information, please speak directly to our service:

Employability and Skills team
County Hall
St Anne’s Crescent
Lewes
BN7 1UE

To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.

Further information on making a complaint.

You can also contact the ICO for further information or to make a complaint:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Phone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.

Email ICO

Report a concern on the ICO website