Privacy notice - Email news from East Sussex County Council
This privacy notice covers subscribers to East Sussex County Council email news.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
In order to provide the service we will collect:
- your email address
How will your information be used?
We will only use this information to email you the latest news from East Sussex County Council and our partners, which is relevant to the topic that you have subscribed to.
We may also use your personal data to notify you if you have won any competition or prize draw that you entered (subject to the terms and conditions):
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
We use Granicus, a third party, to process the data that we collect.
What is the legal basis for processing your information?
We need your email address to send you the updates that you have asked to receive.
Your consent will be requested to process your data when you first subscribe to our email updates.
If you sign up to taking part in feedback exercises we may use your personal data to contact you for feedback on improvements we want to make to council services, such as the website and apps.
How long will your information be kept for?
We will keep your data until:
- you unsubscribe
- we no longer send updates from the topic you are subscribed to
If you choose not to sign up to any newsletters, we will delete your data one month after you originally registered.
Sharing your information
Your data will only be used by East Sussex County Council for the purposes of keeping you up to date with the topic that you have subscribed to.
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Email: Communications Team
East Sussex County Council
County Hall, St Anne’s Crescent
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)