Privacy notice - Bikeability cycle training
Overview
This privacy notice covers the collection and processing of personal data for the provision of cycle training in schools and cycle centres (adults).
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
For East Sussex Schools training we collect the following data:
- full name, date of birth, class name, year group, ethnicity, gender, SEND and pupil premium eligibility information
- medical and behavioural history (where relevant to the training).
For East Sussex Cycle Centres we also collect the following data:
- contact details, including: address, telephone number, email address.
How will your information be used?
Your data will be used to deliver the service which you have requested and support the Council to continue supplying cycle training.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
In line with article Article 6(1)(a) and 9(2)(a) GDPR your consent will be obtained for the collection and processing of personal and sensitive (ethnicity/health/disability) data.
Special category (sensitive) data is processed for reasons of substantial public interest’ (Schedule 1, Part 2(8)) in order to ensure equality of opportunity and treatment.
If recipients no longer wish to receive our service and withdraw consent, we are still required to report all existing data to our funders and do so under Article 6(1)(e) as a task carried out in the exercise of our official authority. Once reporting has been completed data will be deleted and no longer used.
How long will your information be kept for?
We will keep your name, date of birth, address, email address and telephone number on our bookings system for one year after the end of this financial year if you are training at our cycle centres in Eastbourne and Peacehaven.
Names of attendees on all courses will be kept on a register for 7 years after this financial year. This also includes courses facilitated at East Sussex Schools.
Sharing your information
Delivery of this cycle training is subsidised by The Bikeability Trust.
To support the equal delivery and monitoring of cycle training across England, the Bikeability Trust is required to collect information about rider characteristics. This data will enable to Trust to demonstrate the need for additional funding and target interventions to ensure every child can receive Bikeability cycle training.
This Data is provided anonymously to Bikeability and the Department for Transport. This includes:
- year group
- SEND
- pupil premium eligibility
- gender
- ethnicity
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Road Safety Education
Cycle Training Team
West C, County Hall
St Annes Crescent
Lewes
BN7 1UE
Email: Cycle Training
Phone: 01273 482490
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)