Privacy notice - Alternative Provision Specialist Taskforce (APST)
Overview
This Privacy notice covers parents and carers, children and young people accessing the Taskforce’s services
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
In order to provide the service, we will collect:
- personal information (name, address, contact details, date of birth and gender
- special category (such as ethnicity, sexuality and disability)
- reasons for support (what is working well and what the worries are)
- assessment and planning information (such as further details of the issues and challenges, assessments of how effective our support is and details of how we are going to work together to bring about the changes you want to see)
- details of events and services that you access through us
Where appropriate, we also obtain personal information from other sources, such as:
- partner agencies, for example, those providing health and mental health services, education services, young people and young carer services
- other ESCC children’s services teams which our existing records show have been involved or who we know are currently involved
- district and borough councils (if relevant), for example, housing information
- the police, for example, details of any criminal offences (such as youth offending, domestic abuse, young person missing from home, crime and anti-social behaviour) and victims of youth crime, where consent has been given
- your child's school, for example, attendance and exclusion information (such as sessions attended, number of absences, reasons, details to support statutory processes, assessments of your child’s needs and strengths and difficulties), pupil characteristics and unique pupil number
How will your information be used?
- To provide you with appropriate services, including those from partner agencies
- To review the services we provide to help the development of our service and policies
- To prepare statistics to identify needs in particular areas and share with government and partner agencies, for example, to plan community health care
- To teach and train our staff
- To investigate complaints, legal claims or other incidents (unless we are investigating a complaint you have made, the reports we produce will not include any of your personal details)
- To keep you updated with information about our services, for example, services in children and family centres.
- To administer and protect public funds
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
The Pupil Referral Unit (PRU) and APST will have a legal duty to keep children/young people safe, and provide education and other activities whilst on site. We have a legal obligation to make arrangements for the provision of suitable education at school or otherwise, for pupils who may not receive a suitable education unless such arrangements are made for them.
We are also required to make arrangements for ensuring that our education functions are exercised with the view to safeguarding and promoting the welfare of children, in line with our public duties.
How long will your information be kept for?
Your information will be kept in line with our retention schedule for the appropriate period relating to the record in question. For example; the retention period for case records of children educated otherwise than at school is 25 years, or for those with disabilities, special educational needs or who are sick the period is 50 years.
Sharing your information
To enable us to provide all the services needed within the APST, East Sussex County Council may share your information with East Sussex Academy (LSEAT) and trusted external organisations to process your data on our behalf. Any organisation commissioned by the Council will be under a contractual obligation to comply with data protection legislation.
Any sharing of personal data is always done:
- on a case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
Should you have any further queries on the uses of your information, please speak directly to our service: changeprogramme@eastsussex.gov.uk
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)