Sharing your information
Your information is not shared more widely because AI tools are used.
When AI tools such as Microsoft Copilot or Beam Notes are used, your information continues to be handled within council‑controlled systems and environments, and in line with existing Children’s Services information governance and security arrangements.
Where personal data is processed by AI suppliers outside the UK, appropriate safeguards are in place, such as UK adequacy regulations or approved contractual protections (for example, standard contractual clauses), to ensure your information remains protected.
Where third‑party technology suppliers are involved, they act under strict contractual controls. They are not allowed to:
- use your information for their own purposes
- share it with others
- or use it to train or improve AI systems
Only authorised staff with a valid reason can access your information, and all processing is carried out in accordance with data protection law and council information security standards.