- Project: ESCC-023693 Real Time Passenger Information TFT Displays & a CMS system Framework Recorded Demonstrations
Privacy notice - Project: ESCC-023693 Real Time Passenger Information TFT Displays & a CMS system Framework Recorded Demonstrations
This privacy notice covers service providers who are attending demonstration sessions who have given permission for the demonstrations to be recorded and saved on to a memory stick. The demonstrations are being evaluated as part of the tender and are scored as either a pass or fail.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used
appropriately in line with data protection legislation, will be stored securely and will not be processed unless
the requirements for fair and lawful processing can be met.
What information is being used?
The recording of the demonstration sessions will be reviewed by the evaluation team if moderation is required and may need to be viewed in case of challenge.
How will your information be used?
The recordings of the demonstrations will be viewed and evaluated by the evaluation panel.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report
on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
Your consent will be requested to record the demonstrations. Your rights to withdraw your consent will not be affected.
How long will your information be kept for?
Information will be held for 12 years, in line with the Procurement Retention and Disposal Schedule.
Sharing your information
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to
the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud.
We may also share this information with other bodies that inspect and manage public funds.
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.