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Homes for Ukraine Team Administrator

  • Organisation
  • 3VA
  • Number of positions
  • 1
  • Location
  • Home Based with some travel
  • Salary
  • £27,852 per annum (full-time equivalent), NJC Scale Point 19
  • Closing date
  • 06/02/2023
  • Contract type
  • Term Time - Fixed Term
  • Work pattern
  • Part Time
  • Hours
  • 14
  • Job type
  • Administration and Clerical
  • Job reference
  • orbis/TP/231210/30424
  • Job reference
  • orbis/TP/231210/30424
  • Number of positions
  • 1
  • Location
  • Home Based with some travel
  • Salary
  • £27,852 per annum (full-time equivalent), NJC Scale Point 19
  • Closing date
  • 06/02/2023
  • Organisation
  • 3VA
  • Contract type
  • Term Time - Fixed Term
  • Work pattern
  • Part Time
  • Hours
  • 14
  • Job type
  • Administration and Clerical

Salary: £27,852 per annum (full-time equivalent), NJC Scale Point 19
Contract type: Fixed-term
Working pattern: Part-time

Closing date: Monday 6 February 2023
Interview date: To be notified

How to apply: For queries and to send your completed application form and monitoring form please email hr@3va.org.uk

Location: Home based

Salary: £27,852 per annum (full-time equivalent), NJC Scale Point 19

Hours: Part-time, 14 hours/ week (days/times to be negotiated)

Holidays: 25 days plus Bank holidays pro rata

Contract: Fixed term, until 3rd May 2023, (an extended contract may be available depending on future funding)

Pension: 3VA will match contributions of up to 6% of annual salary towards a mutually agreed pension scheme.

Purpose: To be a part of the Homes for Ukraine Development Team and provide excellent administrative support for the HfU grant fund and other HfU activities.

KEY RESPONSIBILITIES

Grant Administration

•            To support the Homes for Ukraine (HfU) team to promote and deliver the HfU Community grant fund and Lewes District Ukraine Relief Fund

•            To engage with community groups and promote grants

•            To promote grants on website, social media platforms and via other communication methods

•            To respond to initial grant enquiries from voluntary and community groups and advise them on the grant process and criteria

•            To administer grant application and monitoring forms

•            To maintain grant database

•            To provide excellent customer service to grant applicants

•            To contribute to excellent working relationships with grant applications, East Sussex County Council (ESCC), trustees and other organisations.

Monitoring and Reporting

•            To assist the wider team with monitoring grant applications and activities

•            To assist with data reports from grant database and grant application activities

•            To produce regular monitoring statistical figures and reports about the work of HfU for inclusion in 3VA’s monitoring reports.

Communications

•            To assist with gathering and communicating HfU related information to local groups, ESCC, district and borough councils.

•            To create and use templates to produce leaflets, posters, documents, questionnaires, dashboards and reports as required for HfU related activities.

•            To create and upload events onto the 3VA website, calendar and social media platforms.

•            To assist with the writing and distribution of 3VA news alerts and quarterly magazine.

HfU administration

•            To respond to general HfU enquiries from hosts, Ukrainian guests, community groups, ESCC, local borough and district councils and others

•            To assist in organising all HfU activities such as workshops, presentations and events

•            To organise and take minutes for HfU related meetings when necessary

Support services for HfU hosts and guests

•            To provide support to the HfU Team with visiting Ukrainian community hubs and assisting with communications (as required) with group organisers and guests.

•            To assist and accompany (as required) the HfU Team with ‘home visits’ and rehoming casework.

GENERAL TASKS

•            To work collaboratively as part of the 3VA staff team towards the aims and objectives of the organisation as a whole and assist with general office duties in the absence of other members of staff.

•            To ensure that records are kept as part of 3VA’s overall monitoring and self-evaluation procedures and to ensure that activities are consistent with quality standards and policies agreed by 3VA.

•            To attend and participate in 3VA meetings as required e.g. team meetings, supervision sessions, and to produce written reports when required.

•            To keep up to date with relevant legislation and policies and procedures which are relevant to the sector and to the post holder.

•            Act in accordance with 3VA’s Equal Opportunities Policy and assist in its implementation.

•            To undertake any other duties that might reasonably be required which are in line with the post.

•            To occasionally attend (in person) local Ukrainian hubs or other HfU events and staff meetings with the rest of the team.

For queries and to send your completed application form and monitoring form please email hr@3va.org.uk

Additional Information

Your starting salary will be pro rata if the above position is part-time or term-time only.