Processing DBS checks for businesses
Only organisations that are registered with the Disclosure and Barring Service (DBS) can apply directly for disclosures for prospective employees. East Sussex County Council is registered as an ‘umbrella body’, which means we can process DBS checks on your behalf.
Our service
We will:
- provide access to the Disclosure and Barring Service Application system in order for you to process your application requirements
- check and validate the information the applicant gives on the Disclosure and Barring Service disclosure application form
- countersign application forms to confirm that you are entitled to access criminal record information
- provide you with regular updates on changes to the Disclosure and Barring Service process.
How to apply
Businesses that want to use this service must comply with the DBS Code of Practice and our own terms and conditions. Read these in full in our guide to ESCC Umbrella Services. [168.0 KB] [docx]
Please note: we know this file might not be suitable for users of assistive technology. If you use assistive technology such as a screen reader, please contact us, and we will do our best to help.
You should send us a written request, as well as:
- a copy of your management structure
- a copy of your policies on the use and storage of DBS disclosures, and the recruitment of ex offenders (templates in the guidance pack above)
- a signed declaration form (also in the guidance pack)
- Payment of £50 registration fee on receipt of invoice
For more information or advice, please contact us at Disclosure and Barring Service .
Self-employed workers
As of 21 January 2026, self‑employed people in the UK can directly apply for Enhanced and Enhanced with Barred List DBS checks via an Umbrella Service, for the first time. This is a major change from the old system where you could only get a Basic DBS yourself and needed an employer to submit higher‑level checks. East Sussex County Council Umbrella Service are hoping to be able to offer this service, soon.