Managing records and information

From case files to cheque book stubs, organisations produce large numbers of records and information every day. Records management ensures that this information is properly organised, easily retrievable and confidentially destroyed or moved to an archive when it is no longer needed on a daily basis.

Good records management will ensure:

  • compliance with current legislation and standards on record keeping, including the Freedom of Information Act 2000 and data protection legislation
  • the freeing up of valuable office space and the reduction in duplicate record keeping
  • fast location and retrieval of your documents when they are needed
  • regular destruction of expired records, which ensures that you only pay for the storage you need
  • protection from floods, fire or other accidents.

Records Retention and Disposal Schedule for East Sussex County Council

The records retention and disposal schedule is the definitive procedure for retaining and disposing of records within East Sussex County Council. From this point forward it is referred to as retention schedule.

It shows:

  • the types of records created and received by, or on behalf of East Sussex County Council
  • how long they should be kept for (based on legal reasons and / or business need)
  • the reasons for keeping them for this length of time
  • what should happen to them at the end of the retention period (destroyed, transferred to the Archive Service for permanent preservation or offered to an archivist for archive appraisal).


Records Retention and Disposal Schedule
Records Retention and Disposal Schedule for East Sussex County Council. 28 June 2019