Information about you - Public Health


All local authorities have a duty to improve the health of the population they serve. To help us do this we use data and information from a range of sources including the Office for National Statistics, NHS Digital,  local hospitals and Clinical Commissioning Groups.

We use this information to evaluate the nature and causes of disease and ill-health in the area, to plan health, social care and public health services, and to protect and improve public health.

East Sussex County Council is bound by a number of information sharing agreements which are drawn up to ensure that information is only received and shared in a way that complies with relevant legislation

What personal information do we hold about you?

Birth records

Personal information about births in the county of East Sussex is supplied to local authorities by NHS Digital, and this contains data provided at the time of registration of birth, along with additional geographic information. This includes the date of birth and NHS number of the child, place and postcode of birth, and address and postcode of usual residence of the mother.

Mortality records

Personal information about deaths in the county of East Sussex is supplied to local authorities by NHS Digital and this contains mortality data provided at the time of registration of death, along with additional GP details, geographic information and coroner details where applicable. This includes date of birth, date of death, cause of death, place and postcode of death, usual address and postcode of the deceased, their NHS number and maiden name, name of certifier, and name of coroner (where relevant).

For both birth and mortality records, East Sussex County Council has a Data Access Agreement with NHS Digital and data are supplied under Section 42(4) of the SRSA (2007) as amended by section 287 of the Health and Social Care Act (2012) and Regulation 3 of the Health Service (Control of Patient Information) Regulations 2002.

What we do with this information

The Public Health Intelligence team in East Sussex County Council uses this information to derive statistics and intelligence, to monitor population health and demographic change, and plan and commission health services in East Sussex.

For example, births information is used to identify patterns and trends in birth and fertility rates, low birth weight, and still births. Mortality information is used to identify patterns and trends in mortality rates, life expectancy and premature death. Differences by geographic areas, and by other characteristics, including age, sex and deprivation, are highlighted. The information is used to monitor seasonal patterns, and for population projections. It is also used to plan health, social care and public health service capacity.

The research and planning purposes include producing assessments of the health and care needs of the population, in particular to support the statutory responsibilities of the Joint Strategic Needs Assessment (JSNA), the Director of Public Health’s Annual Report and to inform the Health and Wellbeing Strategy. The information is used to ensure that health, social care and public health services are designed to address local health needs and are focused on reducing health inequalities.

How we safeguard your information

No personal data is shared with other teams or organisations. Your personal information will not be disclosed to anyone else without your permission unless we have a legal reason to do so. For example, if disclosure is necessary to protect a person from suffering significant harm or necessary for crime prevention or detection purposes.

The information is held in secure databases only accessible to analytical staff within the East Sussex County Council Public Health Intelligence team. The databases are held on a secure internal network protected by AES 256 encryption.

Your rights

If you want to find out more about how we use this data, please contact Graham Evans – Head of Public Health Intelligence, in writing, or by email or phone:

Graham Evans
Head of Public Health Intelligence
East Sussex County Council
East C, County Hall, St Anne’s Crescent
East Sussex BN7 1UE

Email: Graham Evans
Phone 01273 336 038

You have the right to find out if we hold any information about you and to request a copy of the information. To do this you can submit a request via the website: Subject Access Request Form to the Data Protection Officer (details on the form).

You have the right to opt out of East Sussex County Council Public Health receiving or holding your personally identifiable information. There are occasions where service providers will have a legal duty to share personal data, for example for safeguarding or criminal issues. The process for opting out will depend on what the specific data is and what programme it relates to. For further information, please contact the Head of Public Health Intelligence (contact details given above).

More general information about the correct handling of personal information, how to access your personal information and how to ask an organisation to stop using it, is available from the Information Commissioner’s Office.