Privacy notice - Transform programme
Overview
This privacy notice covers the processing of personal data in relation to individuals representing Small and Medium Enterprise (SME) organisations, participating in the TRANSFORM project, apprentices, trainees and other employees engaged in skills training with the organisation, following the delivery of project support and services.
This information is collected by Sussex Council of Training Providers (SCTP), our delivery partner for the TRANSFORM project, in order to provide the service and access funding for the cost of apprenticeship training.
Additional data is also requested in order to claim funding from the Department for Work and Pensions (DWP), who are the Managing Authority (MA) for this part-European Social Fund funded project and to monitor reach and participation, providing reports to councillors.
East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.
What information is being used?
Apprentice, trainee and skills training participants are required to provide name, gender identity and email address. Their employer or training provider will confirm that residency/right to work checks were undertaken in relation to employment or training.
It is optional to provide additional personal data (including partial post code, age bracket and care leaving status) and special category data (disability status and ethnicity), to help us monitor inclusivity within our project.
How will your information be used?
Information is used to provide the TRANSFORM project service to Small and Medium Enterprise (SME) organisations, including facilitating access to large employer apprenticeship levy transfer to fund apprenticeships for their apprentices.
Information is also used to claim funding from the Department for Work and Pensions (DWP), who are the Managing Authority (MA) for this part-European Social Fund funded project.
The additional optional data will also be used to understand the reach of the programme, promote equality and diversity and report on the same to councillors.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Your information is processed in the UK or in a country with an adequacy agreement with the UK.
What is the legal basis for processing your information?
We use the legal basis of consent to process your data.
How long will your information be kept for?
In line with European Social Fund document retention requirements, your information will be kept until December 2033, 10 years after the end of the TRANSFORM Programme in December 2023.
Sharing your information
The Department for Work and Pensions (DWP), who are the Managing Authority (MA) for this part-European Social Fund funded project, receive only anonymised aggregated data, or pseudonymised data and you will not be able to be identifiable from this.
Your information may be shared with European Social Fund Auditors for audit purposes.
Any sharing of personal data is always done:
- on case-by-case basis
- using the minimum personal data necessary
- with the appropriate security controls in place
- in line with legislation.
Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.
We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
Use of third party organisations
East Sussex County Council may share your information with trusted external organisations to process your data on our behalf.
The Sussex Council of Training Providers (SCTP), our delivery partner for the TRANSFORM project, collect and retain your information for the purposes of delivering the project services.
Any organisation commissioned by the Council will be under contractual obligation to comply with data protection legislation.
Your rights
Under data protection legislation, you have the right:
- to be informed why, where and how we use your information
- to ask for access to your information
- to ask for your information to be corrected if it is inaccurate or incomplete
- to ask for your information to be deleted or removed where there is no need for us to continue processing it
- to ask us to restrict the use of your information
- to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
- to object to how your information is used
- to challenge any decisions made without human intervention (automated decision making)
Please visit data subject rights for further details.
How to find out more or complain
Should you have any further queries on the uses of your information, please speak directly to our service:
In writing:
TRANSFORM Project
Skills, Education, Employment and Training team
Standards and Learning Effectiveness Service
Children’s Services
County Hall
St Anne's Crescent
Lewes
BN7 1UE
By phone: Children’s Services contact centre on 0345 60 80 192.
To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.
Further information on making a complaint.
You can also contact the Information Commissioner's Office (ICO) for further information or to make a complaint:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113 (local rate)