Privacy notice – Job Pod

Overview

This privacy notice covers the capture of personally identifiable information to support delivery of the Library and Information Service Job Pod project.

Since COVID-19, there has been a marked shift towards employers offering job seekers online interviews on platforms such as MS Teams and Skype. While this approach offers public health benefits by reducing social contacts, there is a risk that digitally excluded job seekers, with no access to a device with Internet connection, will be disadvantaged.

Job Pod will provide a Covid safe private space at Eastbourne and Hastings Libraries with the necessary IT equipment and a member of staff available to provide technical support. Job seekers will be able to book the room and ‘attend’ an online interview. But to ensure that we can deliver a robust and effective service, we will need to capture some information from the participants.

East Sussex County Council takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.

What information is being used?

For each Job Pod participant we will collect:

  • name
  • email address
  • telephone number
  • details of service requirements
  • when participants have been referred to the service by a third party, the name and contact details for that third party.

This information is essential to service delivery.

We will also request information on specific requirements. This could include mobility issues or visual impairment. However, participants will be able to opt out of providing this category of information.

How will your information be used?

The information collected will be used solely to support delivery of the Job Pod service. To this end it will be shared between the library staff delivering the project.

Where the participant has been referred to the service by a third party, the information collected may also be shared with that third party where essential to service delivery. It will not be shared with any third parties other than those identified by the participant.

We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never sold for direct marketing purposes.

Our staff are trained to handle your information correctly and protect your confidentiality and privacy.

Your information is not processed outside of the European Economic Area.

How long will your information be kept for?

The information will be kept for the duration of the data subject’s participation in Job Pod project and will be deleted when the data subject has completed their online interview.

Sharing your information

Where the participant has been referred to the service by a third party, the information collected may also be shared with that third party where essential to service delivery. The data will not be shared with any other third parties.

Any sharing of personal data is always done:

  • on case-by-case basis
  • using the minimum personal data necessary
  • with the appropriate security controls in place
  • in line with legislation.

Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the sharing of your personal data to such persons.

We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.

Your rights

Under data protection legislation, you have the right:

  • to be informed why, where and how we use your information
  • to ask for access to your information
  • to ask for your information to be corrected if it is inaccurate or incomplete
  • to ask for your information to be deleted or removed where there is no need for us to continue processing it
  • to ask us to restrict the use of your information
  • to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information
  • to object to how your information is used
  • to challenge any decisions made without human intervention (automated decision making)

Please visit data subject rights for further details.

How to find out more or complain

Should you have any further queries on the uses of your information, please speak directly to our service:

Steve Henson
Principal Library Officer, Learning and Online Services
Libraries and Information Service
Communities, Economy and Transport
East Sussex County Council

Phone: 01323 463882

Email: Steve Henson

To complain about the use of your information, please contact our Customer Services Team or our Data Protection Officer.

Further information on making a complaint.

You can also contact the ICO for further information or to make a complaint:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Phone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.

Email ICO

Report a concern on the ICO website