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School Secretary / Administrator

Salary: £24,614 - £27,858 per annum, pro rata
Contract type: Permanent
Working pattern: Full Time, Term Time Only

Closing date: Friday 9 December 2022
Interview date: Monday 12 December / Tuesday 13 December 2022 (subject to change).

How to apply: 

An application package can be downloaded from our website: https://www.sacredheartwadhurst.org.uk/job-vacancies/school-secretary-administrator

Who to contact if you have a query:

Please email: admin@sacredheartwadhurst.org.uk.


See attached Job Description and Person Specification.  


Reports to: The Headteacher

Responsible for: The efficient and effective running of all school administration tasks including but not limited to –

General Office Duties

  • Managing the Schools Management Information System
  • Provide first point of contact service for visitors, staff and pupils
  • Assist with marketing the School
  • Assist with bookings and arrangements for school trips and sports fixtures
  • Assist with HR processes including recruitment and policies
  • Be aware of Data Protection and confidentiality
  • Be part of the school's process for arranging parent's evenings and school events
  • Work with teachers and the Head to ensure reports are issued
  • Production of the school newsletter in association with the Headteacher
  • Management of the school events calendar and associated administration
  • Telephone/email duties with the general public, parents and prospective parents.
  • General liaison and support between pupils, parents, staff and the Headteacher
  • Be first point of contact for IT/phone issues
  • Operation of the school administrative and office support systems
  • Census returns for DCSF, CCS, ISC, East Sussex etc
  • Maintain records of pupils and staff
  • First aid contact for pupils
  • Undertake any other duties or responsibilities reasonably required by the Headteacher


  • Overseeing the admissions process from first point of contact through to registration
  • Assisting the Headteacher in welcoming new parents and pupils including all necessary paperwork
  • Dealing promptly with telephone, email and drop in enquiries
  • Updating our enquiries database
  • Issuing prospectuses, registration packs, welcome letters and parent contracts


Additional Information

Your starting salary will be pro rata if the above position is part-time or term-time only.


  • Job reference
  • orbis/TP/228983/28993

  • Number of positions
  • 1

  • Location
  • Wadhurst

  • Salary
  • £24,614 - £27,858 per annum, pro rata

  • Closing date
  • 09/12/2022

  • Organisation
  • Sacred Heart School

  • Contract type
  • Term Time - Permanent

  • Work pattern
  • Full Time

  • Hours
  • 40

  • Job type
  • Support Staff - Education