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Executive Assistant

Salary: £34,290 per annum
Contract type: Permanent
Working pattern: Full-time

Closing date: Sunday 25 September 2022

How to apply: Please apply via https://careers.ymcadlg.org/job/318150


  • Location: Hove, East Sussex, United Kingdom
  • Earnings: £34,290 per annum

We work to prevent youth homelessness across Sussex and Surrey and provide a home to 763 young people every night. We reach a further 10,000 young people and their families through our other key services, such as counselling, support and advice, mediation, and youth work, so that all young people can belongcontribute and thrive. You can hear our inspiring Young People's Stories HERE.

The Role

We are looking for a dynamic and creative Executive Assistant to join us on a full-time (30-37 hours), permanent contract.

Due to a change in circumstances, this role is being readvertised. If you previously applied, do not hesitate to get in touch to get feedback on your application. See contact details below.

The Executive Assistant is a critically important role, enabling the Chief Executive to fulfil his commitment to YMCA DLG's employees, funders, partners and trustees. This role sits at the heart of YMCA DownsLink Group, making a direct contribution to the future development of the organisation, and to creating cohesiveness and collaboration among the entire YMCA DLG team. The Executive Assistant works closely with the Chair of the Board and Company Secretary to support the effective and efficient governance of our YMCA, and oversees the management of Reed House, our Hove-based HQ.

The role is divided into three distinct areas of responsibility:

  1. Governance support (approx 40%): support the effective governance of our YMCA (scheduling meetings, drafting agendas, minuting meetings, etc.)
  2. EA duties (approx 40%): providing proactive PA & administrative support to the CEO, from diary management to minuting Leadership Team meetings
  3. Administration (approx 20%): managing the Office Coordinator and supporting the smooth running of Reed House, our HQ in Hove.

This role is open to hybrid working, with full-time on site, or a combination of working on site and remotely. The regular office hours are Monday to Thursday from 9.00am to 5.00pm and Fridays from 9.00am to 4.30pm.

Who You Are

We are looking for an experienced, high-level EA/PA/Administrator who is passionate about working for a purpose-driven organisation. It goes without saying that the ideal candidate will have excellent administrative and organisational skills and be proficient in using the MS Office 365 package to support project planning and communication in a hybrid work environment. In addition, we want someone who can work effectively in a dynamic, deadline-drive environment and has excellent professional standards, discernment and discretion when establishing relationships with stakeholders, and taking care of sensitive information.

We know that there are great candidates who will not fit everything we have described above, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself.

If you would like an informal discussion about this post, please contact Jayne.Grier@ymcadlg.org

The closing date for this role is midnight on 25 September 2022. Interviews will be held on either 3 or 4 October.

Candidates will already have the right to live and work in the UK

YMCA DownsLink Group welcomes applications from all sections of the community. We value diversity and promote inclusion, which we demonstrate through our activities, as well as in our policies and working practices. Reinforced by our culture and values, we seek to create an inspiring and inclusive place to work.

YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and to respond proactively to safeguarding concerns. Successful applicants are required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS).

For questions regarding this role or to request another application format: please contact recruitment@ymcadlg.org

Additional Information

Your starting salary will be pro rata if the above position is part-time or term-time only.

  • Job reference
  • orbis/TP/49421/27270

  • Number of positions
  • 1

  • Location
  • Hove

  • Salary
  • £34,290 per annum

  • Closing date
  • 25/09/2022

  • Organisation
  • YMCA DownsLink Group

  • Contract type
  • Permanent

  • Work pattern
  • Full Time

  • Hours
  • 37

  • Job type
  • Human Resources