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Administrative Support Assistant

Hours of work: 37 hours per week
Working pattern: Full-time
Fixed term for: 12 months to cover secondment

Closing date: Sunday 09 October 2022
Interview date: To be arranged

For an informal discussion, please contact Catherine Al Hashmi - Senior Administrator on 01424 725386.


To provide administrative support so that colleagues are assisted to deliver services to the public. To contribute to meeting team priorities and ensure confidentiality and other controls are maintained.

Key Tasks 

Undertake administrative duties in accordance with statutory and departmental requirements including providing telephone cover and message service, process incoming and outgoing mail.

Minute, produce and distribute accurate records of routine office meetings e.g. team, departmental, inter-agency meetings.

Produce correspondence and reports from written documents and other sources. 

Accurately input data into computerised systems, databases and spreadsheets and process, retrieve and cleanse data as necessary.

Liaise with operational and departmental staff, clients and other agencies as appropriate, sharing information as directed and ensuring Council procedures are properly followed.

Maintain and update departmental information.

Maintain all paper and electronic filing systems, including establishment of new files.

Undertake photocopying, scanning and fax transmissions, as requested.

Provide support to individual managers as required, including diary management, travel planning, arranging and supporting events and arranging and servicing meetings.

Support managers in maintaining property and facilities and their security.

Attend staff meetings, supervision and training as required, including participation in the annual performance appraisal review scheme.

Undertake available training opportunities identified through appraisal and supervision and show a commitment to continuous development, to maximise your potential and ensure the efficient and effective delivery of County Council services.

Additional Information

This post is subject to an Enhanced DBS check or Enhanced check for Regulated Activity with the Disclosure & Barring Services (previously the Criminal Records Bureau). For further information about what is required in this process please go to http://www.gov.uk/disclosure-barring-service-check. Please note that we require evidence of an overseas police check if you have lived or worked abroad.

Your starting salary will be pro rata if the above position is part-time or term-time only.

Work Permits: we may be able to obtain a Work Permit for this post but this is subject to meeting the requirements of the UK Border Agency’s Points-based Immigration System.

Due to the restrictions we cannot guarantee that individuals that meet the requirements of the Points-based Immigration System will be issued with clearance to obtain work permits.

If you require any reasonable adjustments, due to disability, to enable you to participate fully in the process please contact the hiring manager on the contact details above.

Reasonable adjustments include things like an offline application form. If you would like to discuss your requirements further, please get in touch.

Equal Opportunities

East Sussex County Council is an equal opportunities employer. We welcome applications from all suitable candidates, regardless of race, gender, sexual orientation, disability or age. All applications are treated on merit.

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  • Job reference
  • orbis/TP/4573/26921

  • Number of positions
  • 1

  • Location
  • Eastbourne

  • Salary
  • £20,043 - £20,443 per annum

  • Closing date
  • 09/10/2022

  • Organisation
  • East Sussex County Council

  • Department
  • Adult Social Care and Health

  • Contract type
  • Fixed Term

  • Work pattern
  • Full Time

  • Hours
  • 37

  • Job type
  • Administration and Clerical