Managing records and information

From case files to cheque book stubs, organisations produce large numbers of records and information every day. Records management ensures that this information is properly organised, easily retrievable and confidentially destroyed or moved to an archive when it is no longer needed.

Good records management will ensure:

  • compliance with current legislation and standards on record keeping, including the Freedom of Information Act 2000 and Data Protection Act 1998
  • the freeing up of valuable office space and the reduction in duplicate record keeping
  • fast location and retrieval of your documents when they are needed
  • regular destruction of expired records, which ensures that you only pay for the storage you need
  • protection from floods, fire or other accidents.

About East Sussex Record Centre

East Sussex County Council has one of the country's top record management services. It was established in 1974 to fulfil the authority's statutory obligation under the Local Government Act 1972. We now successfully manage the records of East Sussex County Council and a number of other organisations.

We provide a records management service for East Sussex County Council and various other organisations.

Records we store include:

  • paper files and records
  • maps and plans
  • printouts
  • microfilm
  • photographs
  • video tapes and other media.

Records management advice

We can help you keep on top of your records management. We offer:

  • evaluation of your current record-keeping practices
  • information audits
  • retention schedules to show how long records should be kept
  • appraisal of time-expired records to identify which records are of historic interest and should be moved to an archive to be preserved for the future.

Records storage

If you choose to store records at our Record Centre, we ensure:

  • confidential and secure storage using a fully computerised storage system
  • fast retrieval of documents when they are needed, usually within 24 hours
  • guaranteed confidential destruction of expired records.

To find out more download our information pack for external clients below, or contact us about records management.

Acrobat (PDF)
Records management for external clients (156k)
Find out about the advice and consultancy work we can provide for a number of external bodies and authorities. (4 pages)