East Sussex County Council holds personal information about children and young people. This information is shared with other organisations and protected under the Data Protection Act.
Who has information about you?
Schools – privacy notices for school pupils
In line with the Data Protection Act, your school must send you a privacy notice outlining how they use and share personal information. They also share your information with East Sussex County Council.
Improving health care
Sometimes we share your information with the NHS who might use it for research and to monitor how well they are doing. This information is used in such a way that you cannot be identified from it.
If you want to know more, please see the NHS in East Sussex website.
The East Sussex Children Index
The Children Index is an online system which holds information about children who live in East Sussex, or receive services in the county. The Index helps people working with you to identify you quickly and find out who else is working with you.
Only people who need to know information about children and young people, such as headteachers, SENCOs, health visitors, social workers and therapists, have access to the system.
The Children Index holds your basic contact details, such as name, address, gender and date of birth. It also holds the contact details for services working with you, such as your GP, school and health visitor.
It is not possible for young people or parents and carers to withhold permission for this information to be made available to appropriate people. If you want to know more about the Children Index, please contact the ISA Team.
What we do with your information
We keep information about you so that we can:
- arrange the right services for you
- plan and improve our services
- look into any concerns you may have about our services
- keep in touch with you.
We also give your information to other government organisations so they can monitor how we are doing and plan services for children across the UK.
Keeping your information safe
We keep information about you in a paper file and on a computer. There are strict controls about who can see your records. Nobody is allowed to see your information unless it will help them provide a service you need.
People working for East Sussex County Council must have security checks before they are allowed to handle your information. We always remove personal details such as names and addresses when we publish any information for monitoring or planning reasons.
Asking to see your information
Normally, you can ask the people who provide services to let you see the information they keep about you.
You can also ask to see your information using your rights under the Data Protection Act 1998. This is known as a Subject Access Request.
If you are 12 or older, you can make a Subject Access Request yourself, but if you are under 12 your parent or carer must do this for you.
For more details on how you can ask to see your information, please see our pages on data protection.
Further enquiries
If you want to know more about how we use your information, please email the Planning and Performance Management Team: cs.dpa@eastsussex.gov.uk.
East Sussex County Council